Industries / Automotive

Towing and roadside.
Automated.

A driver is stranded on I-94 at 11pm. AAA dispatches a tow. If the call goes to a company that responds with an ETA in under 3 minutes, they get it. If the call rolls to voicemail for 4 minutes, AAA moves to the next provider on the list. Motor club dispatch is pure speed. But the revenue leak in most towing operations isn't dispatch -- it's the motor club billing: calls closed without all the billable line items captured, GOA (gone on arrival) calls not billed, mileage calculations manually entered and often wrong. SYNTAX closes both gaps.

What's eating your dispatch conversion and billing revenue

Towing profitability lives in dispatch speed for motor club calls and clean billing for every job. Both are system problems.

Motor Club Dispatch Response Speed

AAA, Allstate Motor Club, and other motor club dispatchers move to the next available provider if they don't get a response within 2-4 minutes. A towing company that has a system acknowledging dispatch requests immediately -- even at 2am -- captures more motor club calls than the one that relies on a driver picking up the phone.

Billable Line Item Capture on Every Call

A tow that gets billed as a simple 5-mile tow when the actual job included a 10-mile tow, a winch-out, and a fuel delivery is a billing error that compounds across every similar call. The job debrief -- captured in 90 seconds via a driver text form after the call closes -- ensures hook fees, mileage, extra service fees, and gate fees all make it onto the invoice.

GOA and Dry Run Billing

A gone-on-arrival call where the driver shows up and the customer is already gone, or a dry run where the vehicle isn't there, is a billable event under most motor club contracts. Most towing companies don't bill it because the paperwork feels like more trouble than the amount. A GOA billing workflow that auto-generates the claim documentation from the dispatch record and submits it captures revenue that was previously abandoned.

Private Property Impound Documentation

A vehicle towed from a private lot requires documentation: photos, time stamps, signage verification, and the property owner authorization. Missing documentation is the primary reason impound fees get challenged and reduced or dismissed in small claims court. A tow-photo documentation workflow captured at scene -- 5 required photos, GPS stamp, authorization form -- creates the evidence package before the dispute ever happens.

Implementations for every
size of operation

The problems are the same at every scale. The build is different. Here is what SYNTAX deploys depending on where your operation is right now.

Solo Operator
1-3 trucks
You're driving and dispatching. SYNTAX acknowledges motor club calls instantly, captures billable items after every job, and auto-generates GOA claims.
Instant dispatch acknowledgmentPost-job billing captureGOA auto-documentation
Small Fleet
4-10 trucks
You're managing multiple drivers and motor club contracts. SYNTAX routes dispatch to available trucks, tracks billable items across all drivers, and handles the full billing pipeline.
Dispatch routing by availabilityBillable item capture by driverGOA + impound documentation
Established Company
10+ trucks + private property
At this scale the motor club contract utilization and billing accuracy are the business. Which drivers have the highest GOA rate? Which motor clubs are underpaying on mileage? SYNTAX builds the data layer.
Motor club billing accuracyDriver performance trackingImpound documentation compliance

What we build for your operation

We do not sell software subscriptions. We build the automation layer on top of the tools you are already running and deploy it fast.

Dispatch
Motor Club Call Acknowledgment

Motor club dispatch received: acknowledgment within 60 seconds with ETA. Driver assigned: driver notified with job details. ETA update if delayed. Job complete: close code sent to motor club.

Motor club call: 60-sec ack
→
Driver assigned + notified
→
ETA update if delayed
→
Job complete: close code sent
Billing
Post-Job Billable Item Capture

Job closed: driver text form -- tow miles, service type, extras (winch, fuel, lockout), wait time. Items captured: invoice auto-generated with motor club rate sheet applied. Submitted same day.

Job closed: driver text form
→
Miles + extras captured
→
Invoice auto-generated
→
Submitted same day
GOA
Gone-on-Arrival Claim Generation

Driver arrives, customer gone: GOA flag triggered. Photo captured: scene + odometer. Claim documentation auto-generated from dispatch record. Submitted to motor club within 24 hours.

Driver on scene: GOA flag triggered
→
Photo: scene + odometer
→
Claim auto-generated
→
Submitted within 24 hours
Impound
Private Property Documentation

Tow initiated from private lot: 5-photo checklist -- signage, vehicle, property, authorization, odometer. GPS timestamp on each photo. Property owner authorization form completed. Package stored: available for any dispute.

5-photo checklist required
→
GPS timestamp on each photo
→
Property owner auth form
→
Package stored: dispute-ready
60 sec
motor club dispatch acknowledgment window -- the response speed that keeps a towing company on the preferred dispatch list
Same day
billing submission timing -- the discipline that captures every billable item before the motor club closes the claim window
4-6
weeks average payback window -- through GOA billing capture, billable item recovery, and impound documentation
48
hrs from kickoff to first deployed system running live in your operation

We built these systems
because we needed them first.

SYNTAX came out of Phase III Construction -- a service business running 5-12 simultaneous jobs across SE Michigan since 1993. The problems are universal: missed leads, slow collections, clients who fall out of the communication cycle, and recurring revenue that exists on paper but never gets captured. We built these systems because we were the ones bleeding time and margin without them. The same systems that fixed our operation are what we deploy for yours.

See what's possible in 30 minutes

Book a free workflow audit. We'll map your current operation, show you exactly where the hours and margin are going, and walk you through what your operation looks like with those gaps closed. 30 minutes. No software to buy. No long-term contracts.

Book a Free Workflow Audit

Not sure yet? Run the ROI calculator first →